EndNote licensing has changed — Action needed by 10/31/18

To: All College of Engineering EndNote Users
Action Needed by October 31, 2018

UC Davis EndNote licensing has changed and will impact your usage of the tool. To continue using EndNote, you must take action before 10/31/2018.

For many years, UC Davis has had a site license for EndNote supported by the deans’ offices across the university. As a result of the availability of excellent free alternatives (see below), declining usage, and a 250 percent increase in the annual cost of the license, the site license was not renewed.

The existing, site-licensed copies of EndNote are not perpetual licenses, meaning that we are required by the contract to cease use of and remove the software once the license expires later this year. Additionally, the vendor has the capability to disable the software remotely if we do not comply with the removal requirement.

There are two primary options for how you can proceed:

  1. There are at least two excellent, free alternatives to EndNote: Mendeley and Zotero. Both of these options allow you to import your EndNote reference libraries, and both offer very similar functionality to EndNote, including the “Cite-While-You-Write” integration with Microsoft Word. The UC Davis Library offers classes on using both of these options, as well (contact the Library for details). Here are links to both options:
    1. Mendeley: https://www.mendeley.com
      1. Guides for importing EndNote data into Mendeley:
        1. https://fdu.libguides.com/c.php?g=589769&p=4077155
        2. http://libguides.nus.edu.sg/c.php?g=145734&p=1433095
    2. Zotero: https://www.zotero.org/
      1. Guide to importing from EndNote: https://www.zotero.org/support/kb/importing_records_from_endnote
  2. The campus has negotiated a new agreement to allow individual users to purchase new EndNote perpetual licenses for $70. This purchase covers both the previous X8 version and the current X9 version. You will need to purchase future upgrades to versions after X9, with X10 expected in 2021. We anticipate future upgrades may also be available for approximately $70. These licenses may be installed on up to three computers used primarily by the named, licensed user, so long as EndNote is run on only one of the computers at any given time.

The College of Engineering will use funds allocated for the site-license to purchase EndNote perpetual licenses for faculty and staff that need it. However, there is insufficient funding to cover everyone in COE. Please use the following form to let us know you need EndNote after 2018.

EndNote Perpetual License Request Form

Perpetual EndNote licenses may be purchased for graduate students if EndNote Basic does not meet their needs. (https://endnote.com/product-details/basic/) To purchase licenses please use the campus Software website (https://software.ucdavis.edu).

We recommend you consider switching to Mendeley or Zotero. Campus users who have switched have been happy with these free alternatives. While we are not experts in the use of any of these products, the IT Service Desk will be happy to assist with the conversion from EndNote to either of the alternatives.

Again, you will need to take action before the expiration of the site license to retain access to your EndNote data.

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